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Leaving a Lasting Impression: The Ultimate Guide to Thank You Emails After Interviews

Rana Mohamed
Rana Mohamed

Operations Manager

In the competitive job market, it's the small gestures that often make a significant difference. The post-interview thank you email is one such gesture that could be that small extra nudge you need. Not only does it display your professionalism and courtesy, your grasp of the opportunity, and the people involved, but it also reaffirms your interest in the position. Let's dive into crafting the perfect thank-you note that resonates and makes an impact.

Braintrust Talent agree that sending a thank you email is useful!


Why is a Thank You Email Crucial?

First Impressions Matter, but Last Impressions Last

A thank you note can solidify your positive impression during the interview and leave a lasting memory in the interviewer's mind. Beyond gratitude, this email is a chance to address any essential points you missed during the interview or clarify a question that might have been left ambiguous. It also helps you show that you understood the situation and the people you will be working with.


Harvard Business Review


Key Elements of an Impactful Thank You Email

    1. Subject Line - Make it Count: Your subject line should be clear and to the point. Consider using phrases like "Thank you for the Interview for the {Role Name} position" or "Appreciating the Opportunity to learn more about the {Role Name} position."
    2. Personalize the Salutation: Always address the interviewer by their first name unless the company culture is more formal. It creates a connection and shows attention to detail.
    3. Express Genuine Gratitude: Thank the interviewer for their time and mention something specific about the interview that stood out, such as a topic discussed or a shared interest.
    4. Reinforce Your Enthusiasm: Highlight your excitement about the position and the company. Express how the role aligns with your professional goals.
    5. Sign Off Professionally: End the email with a professional sign-off like "Kind regards" or "Sincerely," followed by your full name.
    6. Make it easy for the HM to contact you: In your signature, add a link to your profile, your time zone, and a way to contact you, such as your phone number.
    7. Timing is Everything: A good rule is to send the thank you email within 24 hours of the interview. This shows promptness and keeps you fresh in the interviewer's mind.


What to Avoid in Your Thank You Email

  1. Generic Statements: Always personalize your email. Avoid generic statements that make your note seem templated. If you can not do that, it is better not to send.
  2. Over-enthusiasm: It's essential to be genuine and bring up the specifics of the interview. Overselling your excitement can come off as insincere.
  3. Typos and Grammatical Errors: Proofread multiple times or even have a friend review it to ensure your message is error-free.


The Power of Gratitude

While your skills and experience play a significant role in your candidacy, softer aspects like courtesy, gratitude, and professionalism often make a lasting impact. By following the guidelines outlined above, you'll express your gratitude and solidify your place in the interviewer's memory as a standout candidate.

Remember, in job interviews, sometimes it's not just about standing out but also about being remembered for the right reasons. And a thoughtfully crafted thank you email can do just that.

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